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Effective Date: August 24, 2023
Please read these Terms of Service (“Terms”) carefully before using any of our services (the “Service”). These Terms govern your use of the Service provided by Ekom LLC (Doing Business as AdvizeOne) (“we,” “us,” or “our”).
1) Acceptance of Terms
By using the Service, you agree to be bound by theseTerms and all applicable laws and regulations. If you do not agree with any part of these Terms, you must not use the Service.
2) Description of Service
All described services are provided by Ekom LLC in the company’s website.
2.a) Business Formation/Company Registration
Service is provided to assist individuals or entrepreneurs in registering their own businesses. It offers comprehensive guidance and support throughout the process of forming a new company, processing the forms to register it in the state, and assisting in obtaining an Employer Identification Number (EIN) from the Internal Revenue Service (IRS), which is essential for tax reporting and employment purposes. Such services aim to streamline the business formation process and make it hassle-free for the business owner. All Business Formation services include:
– Company registration (LLC, Corporation) in the requested state
– EmployerIdentification Number (EIN) application with the Internal Revenue Service (IRS)
– Post-formation document templates: Operating Agreement or Bylaws, Minutes of First Organizational Meeting, Stock Certificate, and Stock Ledger.
Our Business Formation service already includes appointing a Registered Agent within the state of registration and/ or using our Virtual Address on formation and tax documents. Those services are still active after the business registration is completed as long as the subscription remains with the payments in good standing and active.
Once you submit your application, all information is final and may only be changed if the business formation process has not yet started. Any change after the process has been submitted to the state, may result in additional fees.
The state fees are included in our pricing and will be charged directly on our website at the time of hiring Business Formation services, or an invoice send it to you.
EKOM LLC IS NOT A LEGAL SERVICE, AND NO LEGAL ADVICE IS PROVIDED. NO ATTORNEY/CUSTOMER RELATIONSHIP IS FORMED BY USING ANY OF OUR SERVICES.
Although we offer estimated timelines for the application process, be aware that delays may happen based on external factors, such as delays from the IRS or the state.
We will provide all documents received during the process in digital format. Physical copies will only be available upon request if they are received at our Virtual Address service. In such cases, additional fees may apply.
2.b) Registered Agent Service
Included in all our plans, a Registered Agent service, also known as a statutory agent or resident agent service, is a professional or company that acts as an official point of contact for a business entity, such as a corporation or limited liability company (LLC), within a specific jurisdiction – state of registration. It is designated to receive important legal documents and official correspondence on behalf of the business, including legal notices, tax forms, government communications, and service of process (lawsuits). The registered agent also forwards allofficial mail and legal documents received on behalf of the business to thedesignated point of contact within the company.All legaldocuments that we receive as your Registered Agent are accessible for downloadthrough our customer portal.After 90 days ofthe receipt date, all notifications will be securely destroyed and discarded.You may request a mail forwarding service to an address inside or outside theUSA, within 90 days of receiving it. Shipping costs are not included in ourfees and you’re responsible for reimbursing these costs prior to the shippingdate. Additionally, a handling fee of $15 will be charged for each mailforwarding request.
2.c) VirtualAddress Service
Included in all our plans, our Virtual Address service provides an actual street address in Orlando, Florida, regardless of your state of registration, to be used for registering a company in the state and the IRS, receiving letters, and other mail items. When mail is received on your behalf, it will be managed and processed. Our services include scanning the envelopes and content, except for credit or debit cards, notifying the customer of incoming mail, and securely storing it. All processed mail is available to access and download in our customer portal. After 90 days from the receipt date, all mail will be securely destroyed and discarded. You may request a mail forwarding service to an address inside or outside the USA within 90 days of receiving it. Shipping costs are not included in our fees, and the customer will be responsible for the reimbursement prior to the shipping date. An additional handling fee of $15 is charged per mail forwarding request, plus shipping fees. By using our service, you acknowledge that this arrangement does not constitute a lease and does not convey any interest in real property. Instead, it establishes are vocable license. Ekom LLC maintains legal possession and control of the facility. Furthermore, you recognize and agree that we do not accept or process packages of any size and reserve the right to refuse any delivery that does not align with our terms.
2.d) Bookkeeping Service
Sold exclusively as part of our bookkeeping service is the service provided to handle the financial record-keeping and accounting tasks for businesses. The primary goal of bookkeeping is to accurately record all financial transactions and maintain organized financial records, allowing companies to track their financial health, make informed decisions, and comply with tax and regulatory requirements. The bookkeeper, a professional that provides the bookkeeping service, reconcile the company’s bank statements, and record all financial transactions of a business, including sales, purchases, expenses, payments, and receipts, into the company’s financial books, such as ledgers and journals.
OUR FINANCIAL RECORDS AND STATEMENTS ARE MANAGED AND MAINTAINED BY A BOOKKEEPER AND NOT A CERTIFIED PUBLIC ACCOUNTANT (CPA). OR CHIEF FINANCIAL OFFICER (CFO) SIGNED,AUDITED OR CERTIFIED FINANCIAL REPORTS. WHILE OUR BOOKKEEPER ENSURES ACCURATE AND COMPLIANT RECORD-KEEPING BASED ON ESTABLISHED STANDARDS AND PRACTICES, THEY DO NOT PROVIDE THE SAME ASSURANCE OR SERVICES ASA CPA. IF YOU REQUIRE FINANCIAL INFORMATION TO BE REVIEWED OR CERTIFIED BY ACPA, OR NEED SPECIALIZED FINANCIAL ADVICE, PLEASE CONSULT WITH A LICENSED CPA.
2.e) Sales TaxRegistration
If required, we will assist you in registering for Sales Tax in one state. Please note that additional states maybe supported, subject to payment of extra fees.
2.f) Sales TaxReports
We will handle the processing of monthly, quarterly, or annual Sales Tax returns for one state. Additional states may be supported with additional fees.
2.g) QuickBooks License
As part of your plan, you will receive a QuickBooks license. This license enables you to access specific features that support your financial management needs.If you require additional features beyond what the license que offer, you have the option to upgrade to more robust QuickBooks Package at your own cost.
2.h) CustomerService
Our team is available to assist you via email, Monday to Friday, 9 AM to 5 PM EST, or you can schedule an online meetings/calls for more personalized support.required to integrate external platforms (e.g., Amazon) with your accounting software are not provided as part of our bookkeeping service.
2.i) Sales Tax Calculation Software
We do not offer Taxjar or similar software for calculating Sales Tax liabilities.
2.j) Additional Services
In addition to our regular services, catch-up services are also offered at an additional cost. Once the scope of work is approved, the catch-up services will be billed according to the agreed-upon price, and we cannot issue refunds after starting the development of the work. All companies with Nexus in more than one state are subjected to a Custom Plan. It is the customer’s responsibility to provide the information and documents requested by Ekom, LLC’s team in time, to keep the company’s information organized, and to keep the team updated about changes in its operations and company structure. Failure to comply with these terms may result in termination of the service.
2.k) Tax Preparation Services
Our tax preparation service takes on the responsibility of preparing and completing tax returns on behalf of our customers. This process involves collecting all pertinent financial information and documents from your company, such as income statements, expense records, and receipts from deductible expenses. With this data, we calculate your company’s tax liability or refund. Tax support is provided during the duration of your hired plan. In the event that your company receives any letter from the IRS regarding forms prepared and submitted by Ekom LLC, the our plan includes up to 2 working hours of support for reviewing and responding to the letter. No tax return will be filed without your explicit approval and signature. This ensures that you have reviewed and agreed to the accuracy of the information presented in the tax return before it is submitted to the relevant authorities. You are responsible for the approval and signature prior to the due date, and you will be responsible for any fine or penalties applied by the IRS or any other government agency caused by the delay in providing us the approval or signing the returns.
2.l) State Renewal
The State Renewal service is not included our plans, unless you have a customized service package that states this inclusion. This service is designed to manage the annual or bi-annual filing requirements mandated by your state of registration, commonly known as the Annual Report or Franchise Tax. You are responsible for any fine or penalties applied by any other government agency caused by the delay in providing us with the approval or payment.
2.m) Customer Portal
Included in all plans, our Customer Portal is available and provides access to important information about your account, billing, and company. Additional features, such as Customer Service may be available while you have an active plan and subscription.
3) Industry Restrictions
At this time we are unable to provide services to the following industries:
– Adult entertainment
– ATM operator
– Cryptocurrency or NFTs
– Currency exchange
– Debt collection or consolidation
– Decentralized Autonomous Organization (DAO)
– Direct market/telemarketing
– Gaming/gambling
– Money services business (MSB)
– Payday lenders
– Promotion of racism or bigotry
– Sales of weapons/firearms
– Sale or distribution of marijuana, cannabis, or CBD products
Ekom, LLC at its own discretion, may approve or deny subscriptions based on additional factors.
4) Professional Service Disclosure
Please be advised that the services provided by Ekom LLC are not rendered by CertifiedPublic Accountants (CPAs), Attorneys, or Chief Financial Officers (CFOs). While we strive to offer quality services, we do not hold the credentials, certifications, or privileges associated with these specialized professional roles. If your needs specifically require the expertise of a CPA, Attorney, or CFO, we strongly encourage you to seek out and engage with a qualified professional in the respective field. Making informed decisions based on the appropriate expert guidance is crucial for specific financial, legal, or executive matters.
5) Prohibited Use
You agree not to use our services for any unlawful, fraudulent, or abusive purpose. You will not use our services to receive mail, process payments or manage companies that violate any laws, regulations, or postal rules. We reserve the right to refuse service or terminate your account if we suspect any improper or illegal activity.
6) Age Limitation
Our site and applications are intended for use by any person who is 18 years of age or older. Minors are not permitted to use it, and we strongly request that they refrain from submitting any personal information to us.
7) Language Limitation for Customers
Some materials available on the site, such as questionnaires, documents, instructions, and filings, are provided solely in English. Non-English translations of these Terms and other terms, conditions, and policies are offered for convenience purposes only. In the event of any discrepancy or conflict between translations, the English version holds authority and governs.
8) Right to Decline Service
You acknowledge that Ekom LLC retains the right to decline service to any individual and has the discretion to terminate user access at any time.
9) Privacy andSecurity
We value your privacy and will handle your personal information in accordance with our Privacy Policy. While we take reasonable security measures, you understand that the transmission of information over the internet is not entirely secure, and we cannot guarantee the security of your data.By using this site, our CustomerPortal, you agree to take full responsibility for maintaining the confidentiality of your account and password, and for restricting access to your computer. You also accept responsibility for all activities conducted under your account or password. Transferring or assigning your account to any other individual or entity is not permitted. You acknowledge that Ekom LLC is not liable for any third-party access to your account resulting from theft or unauthorized use of your account.
10) Limitation of Liability
IN NO EVENT SHALL THE COMPANY BE LIABLE TO THE CUSTOMER OR TO ANY THIRD PARTY FOR ANY LOSS OF USE, REVENUE, OR PROFIT OR LOSS OF DATA OR DIMINUTION IN VALUE, OR FOR ANY CONSEQUENTIAL, INCIDENTAL,INDIRECT, EXEMPLARY, SPECIAL, OR PUNITIVE DAMAGES WHETHER ARISING OUT OF BREACH OF CONTRACT, TORT (INCLUDING NEGLIGENCE), OR OTHERWISE, REGARDLESS OF WHETHER SUCH DAMAGE WAS FORESEEABLE AND WHETHER OR NOT THE COMPANY HAS BEEN ADVISED OFTHE POSSIBILITY OF SUCH DAMAGES, AND NOTWITHSTANDING THE FAILURE OF ANY AGREED OR OTHER REMEDY OF ITS ESSENTIAL PURPOSE. IN NO EVENT SHALL THE COMPANY’S AGGREGATE LIABILITY ARISING OUT OF OR RELATED TO THIS AGREEMENT, WHETHER ARISING OUT OF OR RELATED TO BREACH OF CONTRACT, TORT (INCLUDING NEGLIGENCE),OR OTHERWISE, EXCEED THE AGGREGATE AMOUNTS PAID OR PAYABLE TO THE COMPANY PURSUANT TO THIS AGREEMENT THE SIX-MONTH PERIOD PRECEDING THE EVENT GIVING RISETO THE CLAIM.
11) Confidential Information
During the course of providing services, both parties may disclose confidential information to each other.Each party agrees to keep such information confidential and not disclose it to third parties, except as required by law or with the other party’s written consent.
12) Modifications to the Terms
We reserve the right to modify theseTerms at any time. Any changes will be effective immediately upon posting the revised Terms on our website. Your continued use of the Service after such changes will constitute your acceptance of the updated Terms.
13) Governing Law
These Terms shall be governed by and construed in accordance with the laws of Florida, United States of America, without regard to its conflict of laws principles.
14) Contact Us
If you have any questions or concerns about these Terms or the Service, please contact us at help@advizeone.com.
By using the Service, you acknowledge that you have read, understood, and agree to be bound by these Terms.
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